EHR & CROWNWeb Submissions: Do you have the tools you need?


25 Feb EHR & CROWNWeb Submissions: Do you have the tools you need?

The average time to manually submit the required patient treatment information via the CROWNWeb website is estimated at 30 minutes per patient.  Manually gathering this data by auditing hundreds of patient charts would be several times more.  Multiply this by your patient population to find out how long it could possibly take for an RN to submit your data each month. Compare this to the average hourly wage of your RNs and you’ll start to get a picture on how much CROWNWeb submission could be increasing your labor costs.  It’s easy to see just how much of a strain this can potentially place on your staff.


So, what can you do?

The short answer is let your EHR do it for you. Facilities with an established Electronic Health Records system, or EHR, are already a step ahead of the game.  With a program such as Gaia’s EHR, all necessary CROWNWeb data is easily accessible for either manual or electronic batch submission.  Our industry leading EHR can gather treatment, access, lab, medication, and demographic data into reports to facilitate manual online data entry.  While this helps eliminate some of the time-consuming efforts needed to gather data in a paper system, manually keying in information is still incredibly labor extensive.  The true power of Gaia’s EHR, in regards to CROWNWeb, lies in the ability to simply and quickly electronically batch submit the data.

With Gaia’s CROWNWeb Submission Module we have simplified the process down to a single click of a button.  Having all the data available in one location will save valuable time and resources that could be directed back toward patient care.  Within the Gaia EHR you are able to generate and export files with all required CROWNWeb data.  This information is then sent to CROWNWeb through the NRAA’s HIE tool eliminating hours of data collection and manual entry. Not only will an EHR save users valuable time, but it can also eliminate potential data entry mistakes and forewarn them of any potential data errors before even sending the files.  

This new archive of patient data has the potential to give dialysis caregivers a broader look at industry treatment trends and outcomes.  Yet this databank will only be as good as the information it receives.  This new wealth of information has the potential to influence future governmental regulations and mandates.  Therefore, we must ensure the data received is ‘good’ data, otherwise governmental decisions will be based on a distorted image of the dialysis industry.


Gaia Software remains committed to simplifying the submission process for our users as much as possible.  CMS mandates are never easy or fun to implement, however when armed with the proper tools the task becomes much easier.  Gaia is dedicated to helping our clients prosper in the wake of the ever-changing dialysis environment, our clients’ success is our success.